Groupe ADP × COS-33 — Automating turnover-based hotel rents: an SAP RE-FX case study

Background

Groupe ADP collects turnover-based rents across its hotel portfolio at Paris-CDG and Paris-Orly. Rent is calculated from the revenue reported by its hotel partners, covering hotels, restaurants, seminar facilities and car parks.

Without a centralised process, finance teams faced invoicing delays, data-entry errors and time-consuming follow-ups. Each report had to be collected and checked manually before an invoice could be issued.

• Manual collection increased the risk of delays and errors.

• Figures were re-entered in SAP RE-FX without automated checks.

• Chasing outstanding reports kept finance teams from analytical work.

The solution

COS-33 implemented CS 320, an SAP RE-FX add-on that automates the entire reporting and invoicing cycle. Partners submit their figures online. The system calculates the rent, transfers the data to SAP RE-FX and generates the invoice automatically.

Overdue reports are flagged and reminders sent automatically. A live dashboard gives teams an up-to-date view of every case.

Operational benefits

• Simplicity: No manual re-entry, eliminating the associated risk of errors.

• Modernisation: Invoicing starts as soon as the report is received, with no processing delay.

• Reliability: Direct integration with SAP RE-FX keeps reported figures and invoiced amounts consistent.

• Efficiency: A complete audit trail of reports, validations and reminders simplifies internal checks and audits.

“Collecting revenue and activity figures from our hotel partners, then calculating the rents due, took considerable effort. There was a risk of errors at every stage. CS 320 has helped us handle this work far more efficiently, improve data reliability and keep our processes running smoothly within the required deadlines.”

— Guillaume Lerpinière, Head of Finance Business Applications, Groupe ADP

With CS 320, dependence on partner reporting becomes a manageable process: reliable, integrated and under control.